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POSITION TITLE:
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Administrative Assistant To Director - CVL (Part-time)
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FLSA:
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Non-Exempt
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SALARY:
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$20.00/hr
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WORK DAYS:
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LOCATION:
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Columbus Public Library
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REPORTS TO:
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Director of Chattahoochee Valley Libraries
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Primary Function: The job of Administrative Assistant To Director - CVL is done for the purpose/s of providing a wide variety of complex and confidential administrative and secretarial support to the CVL Director and the administration team; provides general support to the various boards of the Chattahoochee Valley Libraries; acts as liaison between the director and other parties.
DO NOT APPLY FOR THIS POSITION ON THE MUSCOGEE COUNTY SCHOOL DISTRICT APPLICATION DATABASE.
NOTE: THE LIBRARY HAS THEIR OWN APPLICATION. Please apply online at www.cvlga.org
REQUIREMENTS:
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COMPLETE AN APPLICATION WITH THE LIBRARY - WWW.CVLGA.ORG
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1. Educational Level:
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High School Diploma/GED
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2. Experience:
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Job related experience is desired.
Two years college or equivalent work experience. Previous governmental or non-profit experience desirable but not required. A minimum of 5 years as an Executive Assistant or Administrative Assistant or similar.
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3. Physical Activities:
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Routine physical activities that are required to fulfill job responsibilities.
Must have the ability to manipulate stacks of books and similar materials weighing up to 50 pounds and loaded book trucks weighing up to 100 pounds
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4. Knowledge, Skills, & Abilities:
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Written and oral communication; typing; communication; computer
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ESSENTIAL DUTIES:
- Daily attendance and punctuality are required for the purpose of ensuring the goals of the work unit are met.
- Develops and maintains forms for online use for the purpose of providing consistency in reporting and disseminating information.
- Distributes and delegates communication, tasks and requests of the director to appropriate staff for the purpose of assisting the director.
- Maintains local, federal and state files, and files on all actions taken by all library boards and committees for the purpose of providing comprehensive records as required by state law.
- Provides support to the various library boards via creation and distribution of all board meeting packets; provides other administrative support to the various library boards (e.g. Marion County Library Board, Muscogee County Library Board, Cusseta-Chattahoochee County Library Board, Stewart County Library Board and the CVL Board, etc.) for the purpose of providing comprehensive records as required by state law.
- Provides support and assistance for the director and administrative team for the purpose of maintaining the day-to-day operations of the library system.
- Records and transcribes all board and committee meetings minutes; assists board with process, including parliamentary procedure for the purpose of providing continuity and adhering to standards.
- Maintains and increases knowledge and skills through a variety of training opportunities for the purpose of supporting the needs of the director, library boards, and the administrative team.
- The duties listed above are intended only as illustrations of the various types of work that may be performed. Omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position for the purpose of the efficient and effective functioning of the work unit.
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